Administrative Manager

London, England

About the job

COMPANY

EightPM is a leading advertising agency shaping pop culture by putting challenger brands in the spotlight and keeping established Fortune 500 companies relevant. As experts in product placement in television and film, we work with the largest network of production partners that make content for Netflix, Apple TV+, Disney+, Amazon Prime Video, and more. We create meaningful integrations with the best brands in the world on many of the most relevant TV shows and movies in the world.

Some of our production partners: The Bear, Barbie, Curb Your Enthusiasm, Only Murders in the Building, Succession, Love is Blind, The Brothers Sun

Some of our clients: Peloton, OliPop, LesserEvil, VeeFriends, Nutella, Vita Coco, Glossier

EightPM is looking to expand our fast growing team with people that share the same passion and drive for shaping pop culture with the brands and shows we know and love. It’s a great time to join our team and grow with us as we continue to expand operations into international markets.

EightPM operates offices in Austin, TX; Los Angeles, CA; London, UK; and is excited to announce the opening of a new location in Singapore. As an Administrative Manager, you will join our dynamic London team, ensuring that every action reflects the best interests of EightPM. You'll embody and promote our people-first culture, helping us to grow and strengthen our fantastic team.

ROLES & RESPONSIBILITIES

  • Overview: This role is pivotal to the company's success, ensuring the seamless day-to-day operations while providing strategic counsel and support to team members and executives. You will be responsible for managing and maintaining the daily operations, including but not limited to finance, human resources, legal, social media, and executive assistance for both business-related and personal tasks.
  • Office Management: You will manage and streamline office operations and administrative procedures to ensure efficiency across our London and Singapore locations. This includes overseeing the ordering and management of office supplies, ensuring that all operational needs are met efficiently and effectively.
  • Financial Management: You will assist in managing financial tasks such as payroll processing, bookkeeping, and maintaining financial records to support the finance department. Your meticulous attention to detail will ensure the financial operations run smoothly and accurately.
  • Human Resources: You will assist in recruitment, onboarding, employee relations, and performance management. Additionally, you will help develop and implement HR policies and procedures that align with the company's values and legal requirements. Promoting a positive work environment by organizing events, managing employee communications, and addressing employee concerns will be crucial. Furthermore, you will coordinate training programs and professional development opportunities to enhance employee skills and career growth.
  • Executive Support: You will provide comprehensive administrative support to C-level executives, including managing schedules, organizing meetings, and handling sensitive information. Your role will be crucial in ensuring that executives can focus on strategic initiatives while relying on your support for their administrative needs.
  • Social Media Management: You will assist with the creation and scheduling of social media posts, monitor social media accounts, and respond to basic inquiries. Coordination with the marketing team to ensure consistency in messaging will be essential. Additionally, you will handle administrative tasks related to social media, such as tracking analytics and maintaining content calendars.
  • Collaboration: You will work closely with various managers and departments to provide operational support and enhance departmental efficiency. Through meticulous administrative assistance, you will help streamline processes and improve overall functionality.

REQUIREMENTS

  • Minimum 7 years of experience in a senior administrative role, ideally involving substantial responsibilities in office management, executive support, financial operations, and human resources
  • Demonstrated ability to effectively manage multiple priorities
  • Strong numerical and financial management skills, with a solid understanding of bookkeeping practices and financial reporting
  • Proven experience in human resources, including recruitment, onboarding, employee relations, and policy implementation
  • Proficiency in administrative and financial management software, with the ability to quickly adapt to new technologies
  • Proven experience in social media management, including content creation, scheduling, and analytics tracking
  • Proficiency in social media platforms and management tools
  • Excellent problem-solving skills, capable of managing complex business activities in a multicultural environment
  • Strong interpersonal and communication skills, capable of working effectively across different cultures and regions
  • Reliable transportation and residency in the greater London area are required as this is a hybrid position

BENEFITS & PERKS:

  • Competitive Compensation –– £65,000-£75,000 per annum
  • Unlimited Paid Time Off
  • Flexible Work Schedule
  • Well Being Allowance
  • Transportation Allowance
  • Not Your Average Team Builder Activities –– Recently, we went sailing (all expenses paid) in Tahiti & Croatia!
  • Pet-Friendly Office
  • Opportunities For Growth & Advancement
  • Prop-Drops (TV & film prop giveaways) & other unique perks

Application Process:

Step 1) Apply online.

Step 2) Selected candidates will be invited for a 15-minute introductory virtual meeting.

Step 3) Candidates advancing from the introductory meeting will be invited to a 60 minute in person interview.

The complete application process is expected to take 2-4 weeks.

EightPM is proud to be an Equal Opportunity employer. We do not discriminate based on race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable law.

EightPM is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please contact us at careers@eightpm.com.

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