About the job
Location: Los Angeles, CA (On-site, 5 days/week)
Reports to: CFO (Austin, TX)
EightPM is a global product placement agency reshaping how brands show up in the content people love. We partner with the world’s top streaming platforms Netflix, Amazon, Apple TV+ to integrate brands into TV and film in ways that feel real, not forced. With offices in Los Angeles, London, Singapore, and Austin, our work is as international as our audience.
Our team is dynamic, collaborative, and fast-paced, with a start-up feel that fosters ownership, creativity, and energy. We believe in working hard, staying curious, and having fun while doing it. The culture is vibrant, social, and engaging perfect for someone who loves being part of a team that’s going places.
This is a role for someone who thrives on structure, takes initiative, and loves crossing every “t”.
Key Responsibilities
- Office Management: Own day-to-day LA office operations, including vendors, supplies, facilities, IT coordination, and ensuring a welcoming environment.
- Finance & Admin Support: Assist with billing, expenses, payroll coordination, reporting, and intercompany processes between the U.S. parent and UK/Singapore subsidiaries.
- People Operations & Culture: Support onboarding/offboarding, employee benefits administration, time tracking, HR policy compliance, recruiting coordination (including candidate screenings), and team events.
- Executive Support: Provide scheduling, travel, and project support to senior leaders.
- Global Coordination: Partner with team members across Austin, London, and Singapore to ensure smooth operations worldwide.
About You
- 3+ years of office management or administrative experience.
- Strong organizational and multitasking skills, with attention to detail.
- Comfortable supporting finance processes (invoicing, reconciliations, reporting).
- Proficient in Excel/Google Sheets; experience with QuickBooks, Xero, or Expensify a plus.
- Proactive, resourceful, and confident working with stakeholders at all levels.
- Eligible to work in the USA; on-site in LA 5 days/week, with flexibility to adjust hours to support UK and Singapore time zones.
What We Offer
- Competitive salary––$70K–$80K, dependent on experience
- Flexible schedule
- Paid sick leave and paid holidays
- Employer-sponsored medical insurance
- Employer-sponsored 401(k) with 4% match
- Wellness allowance
- Pet-friendly office
- A fast-moving, creative, and collaborative work environment
- Exposure to high-level operations and financial strategy
- The chance to help shape the culture and operations of a global entertainment brand
